Open Access

The research data is increasingly requested to be opened or shared by academic journals or research funding agencies with the spread of Open Science.
Kyushu University has "Kyushu University Institutional Repository (QIR)" as a platform of research achievements. The collection policy of QIR was revised on March 18th, 2022, hence the researchers at Kyushu University can publish their research data.
The library supports research data publishing. Please feel free to contact us.

Table of contents

1. How to register
2. Points of Considered
3. Register a DOI
4. FAQ
5. Mandating immediate Open Access (OA) to scientific data
6. Reference information
7. Contact

How to register

Please send a request with [Data to register] and [Information of the data] below to the following address by e-mail.
[Contact]
Digital Repository Section, Electronic Resources Management Division
qir[a]jimu.kyushu-u.ac.jp　※convert [a] to ＠

• You can omit the above [Information of the data] by publishing your paper's evidence data, image data, etc. on the same page as the full-text PDF of the paper, provided that the creator of the data is the same person as the author of the paper. Instead, you will not be able to register a DOI for the data.
• Please let us know if you would like to obtain the DOI of the data before publishing.

Points of Considered

• QIR can't accept data exceeding 5GB, so we may recommend using other repositories outside of the university.
• Please confirm whether your data can be published on QIR before submitting your request. Data, such as the following example, may need to be closed or published with restricted access.
  Ex.）
  • The research colleagues don't agree to publish the data on repositories.
  • The contract of cooperating research with companies restricts publishing the data.
  • The data contains information of personal part, patents or security.
• Please refer to the following principles in publishing your data.
  • The FAIR Data Principles (FORCE11)

Register a DOI

Kyushu University can register a DOI* on the data shared on QIR as like JaLC DOI、DataCite DOI.

※DOI（Digital Object Identifier）：
This means an identifier gave to elecronic contents on the internet. DOI can make persistent link to the contents.

Please refer to the following page for more information on DOI.（Japanese page only）:
https://www.lib.kyushu-u.ac.jp/ja/services/open/pid/doi

FAQ

（Terms of Research data）
Q1. Is there a limit to the amount of data that can be registered?
A1. The system limit is 5GB. Please consult us if the size per file exceeds 100 MB or if you have a large number of files.

Q2. What types of data formats can be registered?
A2. Any digital data format can be registered. However, QIR doesn't provide applications for movies or 3D works, so users need to prepare on their own.

（How to publish）

Q3. Is it possible to specify when data will be published?We can't publish data right now because of patents and agreements with co-researchers, but we would like to do so in the future.
A3. It is possible to specify the date of publication.

Q4. Is it possible to specify the scope of data publication? For example, I'd like to share the URL to access the data only with journal editors and reviewers.
A4. Restricted publication of data will be available in due course. We will announce details on the library website.

Q5. Do I have to publish my research data on the QIR?
A5. QIR is just one of your options for publication locations. You can select the data repository to which you wish to publish based on your research field, the purpose of your data publication, the journal's policies, and the requirements of the funding agency.
Please feel free to ask us about publishing your research data on other repositories too.

Q6. What are the advantages of publishing data on QIR?
A6. Publishing data on QIR has the following advantages.
　・Standard metadata that conforms to the JPCOAR schema can be registered.
　・Metadata can be distributed externally and included in various databases (CiNii, Web of Science, etc.).
　・Data can be stored in the university storage for a long time.
　・JaLC DOI and DataCite DOI can be registered to published data.
　・You can specify any start date of publication.

（DOI）

Q7. How long does it take for the DOI link to become valid?
A7. It takes about 1 to 2 weeks.
*It may take more than 2 weeks due to system maintenance.

Q8. Is it possible to know in advance (before publication) the DOI of the data?
A8. We can let you know the DOI that will be assigned in advance. Please feel free to ask us.

（License and Terms of Use）
Q9. Can the registered data be used by third parties?
A9. Without any license information, third parties can't judge whether the data published on QIR is available for use or not. The creator of the data can specify the terms of use of the data by granting a Creative Commons license, etc. at the time of registration.

Q10. If I waive my rights through granting a CC0, will I no longer be cited by data users?
A10. No. Even though you no longer have legal rights, you can still provide terms of use for the data and require users to cite, source, attribute, credit, etc., either as a contract or as a norm or practice in the research community.

Mandating immediate Open Access (OA) to scientific data

On February 16, 2024, the"National Policy on Promoting Open Access to Publicly Funded Scholarly Publications and Scientific Data"announced by the Cabinet Office, established that scholarly publications and scientific data funded by applicable competitive research funds will be subject to immediate open access (For more information, please refer to "Mandating immediate Open Access (OA) to research outputs" on the"What is Open Access?").

▼Definition of 'scientific data' subject to the policy
'research data that are required to be published from the viewpoint of ensuring transparency and reproducibility in the writing guidelines and publication regulations of electronic journals in which the scholarly publication is published'

*Only data on the premise of publication, such as supplemental data, are subject to the National Policy. Data that is not on the premise of publication, such as data required in the process of peer review, is not included. The government does not intend to require for the disclosure of research data as "scientific data” that has not been previously disclosed.

▼Where to publish scientific data
In principle, in the institutional repository (for Kyushu University researchers, QIR)

You may also choose in the following media:
・Disciplinary repositories, Jxiv and repository developed by JST (provided that ones can be searched in CiNii Research)
・E-journals published by academic publishers, etc.

You must make your scientific data open to the public without embargo periods after publication in academic journals.

▼Reference

• National Policy on Promoting Open Access to Publicly Funded Scholarly Publications and Scientific Data
  （Cabinet Office, February 16, 2024）
• Measures for the Implementation of “National Policy on Promoting Open Access to Publicly Funded Scholarly Publications and Scientific Data（Agreements of the relevant ministries and agencies, Revised on October 8, 2024）
• FAQ（Cabinet Office, Secretariat of Science, Technology and Innovation Policy, Revised on October 8, 2024）*Japanese Only

Reference information

• Data-Driven Innovation Initiative, Kyushu University (Japanese version only)
• Division of Research Data Service
• Kyushu University Open Access Policy
• Collection Policy of QIR
• Creative Commons　（Outside link）

 

Contact

Data sharing on QIR
Digital Repository Section, Electronic Resources Management Division
qir[a]jimu.kyushu-u.ac.jp　※convert [a] to ＠

General Information of Research Data Management
https://rds.dx.kyushu-u.ac.jp/en/contact_us
(Webform)