Services

Interlibrary Loan (ILL) is the set of services that faculty and students of the Kyushu University can obtain materials for their study from outside institutions when the Library does not hold the materials.

There are two services:

• Document Delivery - getting a photocopy of the material from outside institutions
• Book Loan - borrowing a book from outside institutions

Before Placing Your Request

• Check our library catalog Collections for the availability of books and periodicals in Kyushu University. When the library at your campus holds the material and it’s available, please come to the library and make a photocopy by yourself. When a library at other campus hold the material, you can make a request for Intercampus Delivery from the search results.
• Reproduction in libraries is subject to legal limitation because the author has the exclusive right to reproduce his/her work.　　　　
  • An article in a journal may not be photocopied, unless a considerable period of time has passed since its publication. "Considerable period of time" means the period of time until publication of a next issue or 3 months after publication of the issue.
  • A book may not be entirely photocopied.  In case of the collected papers, each paper may not be entirely photocopied. Less than half pages are OK.
  • An applicant may use only a single reproduction for the purpose of research or study, and may not reproduce it again or distribute it regardless of whether it is compensated.
• Book Loan sometimes has restrictions on the use of the books. For example, you would not be allowed to take them out of the library, or to make photocopies of them. You must comply with the restrictions and the due date.

Document Delivery

Aid budgets for document delivery expense change each fiscal year. Even in the middle of a year there might be a change such as cutting off the aid due to the budget overrun, or limiting the use of some members depending on their usage amount.

Book Loan

How to Request, Pay, and Receive

How to Request

How to Pay

The following is the explanation in the case that the aid budget does not cover your expenses and you have to pay them in full by your own.

University budget

We accept only research grants given by Kyushu University as "University budget". Fill the budget information in an application form. Once you fill the information, it is saved in your account information so that you can select it next time.
We process the payment by your budget on the first business day of each month for the interlibrary loans of the prior month. However, there are some cases in which we cannot process the payment depending on suppliers such as National Diet Library, overseas libraries, and printing companies. In this case, please proceed with the payment by the invoice they issue to you at the accounting section of your department.
If you want to use outside funds, please pay by private expense and then proceed with the reimbursement at the accounting section of your department.

University budget (by proxy)

Select "University budget (by proxy)" in an application form, and fill the applicant and budget information in advance if you are a staff member who often requests interlibrary loans on behalf of faculty. Once you fill the information, it is saved in your account information so that you can select it next time. Students at School of Medicine and Graduate School of Medical Sciences can also be proxies if faculty permits. We process the payment by the budget you designated on the first business day of each month for the interlibrary loans of the prior month. If you are a student of other schools at Kyushu University and want to be a proxy, you have to apply for interlibrary loans at the library desk in written form sealed by a faculty member who have a university budget.
Application form of SciTech Library:PDFWORDExample:PDF

Private expense

Pay by cash when you pick up the materials. Please bring the exact amount of money we announced because the library cannot prepare any change. Some institutions such as National Diet Library and overseas libraries require you to pay by money transfer, not cash.

How to Receive Documents

No Charge

Faculty and Staff

We send the photocopies to the mail box of your office when we know the exact addresses.

Students

Come to the library you designated and pick up the materials.

In the Case of Payment by Your Own

University budget

We send the photocopies to the mail box of your office when we know the exact addresses.
When it comes to Book Loan, come to the library you designated and pick up the books.

University budget (by proxy)

We send the photocopies to the mail box of the applicant's office, not proxy's.
When it comes to Book Loan, come to the library you designated and pick up the books.

Private expense

Come to the library you designated and pick up the materials. Please bring the exact amount of money we announced because the library cannot prepare any change.

Some libraries have slightly different rules from the above. Consult the following contacts in further detail.

Notes

• Once the requests have been processed, they cannot be canceled!!
• Please fill the bibliographic information in an application form correctly. Do not use abbreviations.
• Codes such as ISSN/ISBN or NCID are necessary for identifying materials.
• We usually contact you via e-mail. If you change your e-mail address, modify your account information on Settings immediately.
• Book Loan
  • Periodicals, reference books, and audiovisual materials are not available by Book Loan.
  • Handle the borrowed books very carefully. If you lose or damage the requested item, we ask you to pay for it.
  • Return the books to the same service desk as you borrowed them. Do not return to other desks.

• Order